Coordinator/Administration – Glendale, CA

Division: Administrative/Clerical                          Required Education: High School or GED 

Hourly Rate: $22.00 – 25.00                                     Term of Contract: 3 Months

Number of Positions: 1

BRIEF OVERVIEW:
Our client is in need of a Coordinator for PCOE (Casual Buyer) who will process purchase requests from various support systems such as Service Now and insure the accurate entry and of orders in the SAP system.

Client will only accept US Citizens or Green Card Holders for this position. Candidates must meet all requirements and be able to pass a background check and drug screen.
Requirements:
  • 2 to 3 years as a casual buyer (SAP at Disney)
  • Customer Service
  • Worked as a casual buyer in SAP
  • Open up shopping carts in SAP
  • Conducted service entries against vendor invoices
  • Procurement process knowledge Who to escalate and resolve issues to
  • Intermediate SAP skills/financial knowledge
  • Detail-oriented
  • Obtain confirmation of receipt of goods and services from authorized stakeholders and perform goods receipts and service entries in SAP
  • Intermediate Excel skills
  • High customer service orientation and the ability to coach / influence clients to ensure adherence to procurement policies

Responsibilities:

  • Coordinator will be responsible for the complete process from requirement to Service Entry and Invoice processing.
  • Coordinator will ensure all documents required for compliance to the minimum control standards are provided.
  • Coordinator will be expected to handle orders that could be complex covering several line items.
  • The Procurement Representative will be responsible for processing invoices, managing client requests, expediting, and resolving supplier payment issues.
  • Coordinator will be required to follow-up with clients to obtain the authorization for Service Entries.
  • Coordinator will be required to work with clients to handle the management of complex Purchase Orders.
  • If needed, they will engage the manager to help resolve various issues and problems.
  • The level of orders processed range from simple blanket Purchase Orders to complex Purchase
  • Track incoming PO requests
  • Routing for requests for appropriate approvals
  • Open up shopping carts in SAP
  • Service entries against vendor invoices
  • Reconciling invoices/P.O maintenance
  • Working with Vendors and Managers to troubleshoot invoice issues and or inquiries/ Error resolution and escalation
  • Ensures the efficient, accurate and timely execution of approved purchasing transactions consistent with corporate policies
  • Review and approve closure of open PO’s

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